As more companies adopt a hybrid work paradigm, engaged and happy workers are critical to the success of the hybrid workforce. Many companies are engaging workers via interactive virtual events to keep such a scattered workforce engaged.
The difficulty, though, is to plan internal activities that both on-site and remote workers would enjoy and find useful. Here are some of our favorite ideas and tricks for putting on fun internal events.
Selecting the Correct Technology
Employees in a hybrid workforce are spread throughout workplaces, residences, and even the world. To engage your viewers, you’ll need simple technology to use and has all the necessary features such as software to share screen.
The kind of solution you should choose depends on the event you’re holding and the type of experience you want your audience to enjoy. You’ll want to offer one person or a small group of individuals the capacity to reach a big audience for numerous internal events like all-hands meetings, fireside chats, and town halls.
Engaging & Connecting with Your Target Audience
Here are a few ideas on how you can utilize web video conferencing software to make an internal event more engaging:
- Share material — Using on-screen content to complement the topics discussed in your event keeps attendees interested and adds a dynamic visual element. You may share PowerPoint presentations, photos, movies, apps, and more with the screen sharing function, enabling you to personalize the experience.
- Chat — Attendees may communicate with one other and panelists throughout the webinar, allowing them to engage and express their views in real-time. You may deactivate this option or enable attendees to only interact with panelists if you want to emphasize the speaker.
- Polls, surveys, and Q&A — Polls provide a list of questions that can be multi-choice or long-form. Surveys offer the same almost but in a different context. And Q&A offers a particular place for participants to ask questions and have them answered.
Virtual Events Best Practices
Here are some guidelines to help you avoid problems and plan spectacular events:
#1. Give a trial run.
Perform a trial run with your panelists and co-hosts before the actual event to prevent any surprises, misunderstandings, or hardware problems. You may simply set up a practice webinar for just the people who need to be there, providing you the ideal chance to practice transitions, sequences, and other things.
#2. Establish a clear agenda.
Make sure to lay out the agenda for your audience at the start of the event. This clarifies what you’ll be talking about and provides them an incentive to stay around. Beginning with a slide that summarizes the event is a great approach to start things off on the right foot. You may also send out an email before the event outlining what you’ll be talking about.
#3. Provide a diverse range of speakers.
Having a diverse range of speakers and panelists at your event keeps the material fresh. Instead of speaking for an hour, have your CEO start the event and introduce the panelists as they discuss various subjects to make it livelier and more enjoyable.